Privacy Notice – Your Privacy Rights

1. Who We Are

Edion Staffing Agency (legally registered as Edion Healthcare Inc.) provides staffing services across healthcare, childcare, hospitality, general labor, and administrative sectors throughout Ontario and beyond.

2. Information We Collect

• From Job Candidates:
  • Full name, contact details, resume
  • Government ID and SIN (when required)
  • Employment and education history
  • Background checks, references, certifications
  • Health records (as required for specific positions)
  • Direct deposit information for payroll
• From Clients:
  • Company name, contact names, and business contact details
  • Billing and service preferences
  • Contractual and transactional history
• From Website Users:
  • IP address, browser and device data
  • Website usage statistics and cookies
  • Information submitted via contact forms

3. How We Use Personal Information

• Match candidates with job opportunities
• Verify identity, conduct background checks
• Process payroll and fulfill employment obligations
• Provide staffing services to clients
• Respond to inquiries and provide customer support
• Improve service offerings and website experience
• Comply with legal and regulatory requirements

4. Legal Basis for Processing

• Your informed consent
• Contractual necessity
• Legal compliance
• Our legitimate business interests

5. How We Share Information

• Client organizations (with candidate consent)
• Government and law enforcement bodies (as required)
• Payroll processors and IT service providers
• Background check and compliance vendors
• We do not sell your personal data.

6. Data Security Measures

• Encryption of sensitive data
• Limited access to personal records
• Secure servers and software protections

7. Data Retention Policy

• Candidate data for up to 7 years post-activity
• Client data for at least 7 years
• Website data as per cookie expiration

8. Your Rights

• Access and correct your personal data
• Withdraw consent (where applicable)
• File a complaint with the Office of the Privacy Commissioner of Canada

To exercise your rights, contact us below.

9. Cookies and Online Tracking

We use cookies and analytics tools to understand visitor behavior and improve user experience. You can disable cookies via your browser at any time.

10. External Links

Our website may link to external third-party sites. We are not responsible for their privacy practices.

11. Changes to This Notice

We may update this policy periodically. Updates will be published here with the revised “Last Updated” date.

12. Contact Us